New proposals suggest simpifying the way the Aikikai collects the insurance money. This is described below. Forms are downloadable together with IT support.

Lancashire Aikikai Proposal

To Simplify the BAB Renewal Administration and Payment System

This year the BAB has changed the system for collecting fees from the Associations. Previously, Associations paid a £100 fee to the BAB in March each year plus £3.75 per member, on the anniversary of their membership. This £3.75 included a £1.33 insurance premium.

As from this year, Associations pay a total single fee in March, which is banded (similar to the Council Community Charge) and is levied according to the previous year's membership numbers. The insurance premium of £1.33 will continue to be paid on the anniversary of individual membership.

In order to keep things simple this year the L A collected the £3.75 from members in Jan 02, as normal.

Proposal for 2003
In order to improve the efficiency of the Association and individual Club's administration, it is proposed to simplify the payment system by setting a single LA Membership Fee in January each year, which combines the Aikikai fee with the BAB renewal premium. The Association would hold the small premium payment until the appropriate date for each member and will then release this to the BAB.

A LA Membership Fee Reminder Form will be issued to all Association members, by the individual Clubs, in early January each year. This Form will replace the current BAB Reminder Slip. Members will return the completed Form to the Club Official, with :-

· updated personal details and health information
· payment
· membership book

The Club Official will then:-

· Stamp and return the record book to the member
· Update the Club records with personal/health information, in accordance with the Association Data Protection Policy
· Send Fees and a list of paid-up members to Mike Lloyd

Mike will then, each month, check the BAB renewal records and provided the member is paid-up he will send of the premium to the BAB and issue the member with the "Brown" Insurance Slip as normal, via the Club Official.

Members should not notice any difference except they will receive a single annual reminder Form in January rather just before their insurance renewal date.

The Club and Association Officials should see a significant improvement, as reminder Forms will be issued and money collected once in January rather than being spread throughout the year (BAB) as well as in January for (LA).

The responsibility for ensuring individual member insurance is up to date still rests primarily with the Member. However, Club Officials should "apply pressure" (harmoniously of course) to ensure forms are collected and fees paid ASAP during January. The aim is for all fees to be collected by the end of January. The Association will forward fund BAB insurance renewals which become due during January. New beginners will be treated as before. i.e. A beginner will pay £3,75 (Sen) / £3.00 (Jun) on their 1 st practice and will pay £12 (or prorata) on there 4 th week. All members will pay the new combined membership fee in January.

Proposed New (Combined) Membership Fee
· Senior £16.00
· Junior/Concession £ 9.00
. LA Membership Fee Reminder Form

The new reminder forms will be available in the following formats and can be downloaded from the Association web site http://www.lancashireaikikai.org/members/renewal.html

· Word document
· PDF file View or Download
· Access Data Base Form (for linking into Club database)
· Hard copy master (for Photocopying) [This will not go on the site]