The CWO role is set out in the BAB Child Protection Policy Appendix 7.
Club Welfare Officers(CWO) can contact their Association's Child Protection Officer to request the DVD and booklet if they haven't received one but if you can access the BAB website this is all downloadable from there.
The BAB Support Pack designed for Club Welfare Officers is accessed from the BAB's download area. Details of the Training and Video clips are also on the BAB website. For new CWOs you must complete the Support pack's checklist and return this to the Child Protection Officer of the Aikikai within 3 months of taking your role.
Club Welfare Officers should ensure their contact details are known in their club is on their Club's website and BAB's website for their club. The Aikikai will add details to the list on this page and then on the relevant Club page.
A requirement for your role is you attend the Sports Coach UK Safeguarding Children and renew this every 3 years. This is a nationally recognised workshop covering the basics of safeguarding. See www.sportscoachuk.org or directly to their workshop page. If the course is not one organised by the BAB then it important that it is accredited by them and that it shows on their database. A copy of the course certificate needs to be sent to the BAB Coach Admin Officer. Send a scanned copy to our Association CLO, Sue Baird, who will ask for it to be accredited.
Once you have completed the BAB Checklist, been through the Support Pack, and also been on the Safeguarding and Protecting Children course you should apply to be appointed using Form P-4.
DBS checks in the Aikikai generally apply to coaches and Club welfare officers and we have a permission system applied to these roles prior to being allowed to carry out that role. CWOs should note and be alert to others working with children in a club and consider if what they do falls within the definition of "regulated activity" if they do discuss with our CPO, who will liaise with our Head of Association.
Follow-up training for CWOs and Coaches - distance learning modules are available from Educare via the BAB that are recommended to be undertaken. It’s free. CWOs' should contact our CPO for details how to register. Coaches to our CLO.
Club Induction material for Children and Young people
Clubs are to provide material to :
Information to Parents and Young People Appendix 10 BAB Policy refers to a Club Information Sheet for details which should be made available to parents of young people and children; as does page 22 of the BAB's CWO Support pack. The Aikikai's variant can be viewed here CP-2 or Download Word version. Club Mark suggests a letter format. Some Clubs make the contact details part of an Information booklet as a "Welcome to the Club". What is key is not the format but providing this necessary information in a clear manner.
Sources you may want to draw on is the BAB Clubmark's Resource templates 12 & 13; Aikikai's Rules of Practise; an example of Trafford's Aikido approach can be seen for young Students and their Parents/Carers.
The Aikikai's guidance :-
CP-1 Additional Information required from Parents/Guardians as part of Induction
CP-2 Additional Information to be given to Parents/Guardians as part of Induction
CP-1 form gives you additonal information you should hold and consents for those under 18yrs.
Dealing with an incident. The guidance for what to do if the incident has occurred in Aikido can be found in Appendix 2 of the BAB Child Protection policy. If the incident is outside Aikido guidance is in Appendix 3 of the policy
You will appreciate issues involving child safeguarding must be kept confidential and the policy explains further at page 17. Data Handling is covered in the Aikikai's own policy as well. Whistle blowing is covered at page 15.
Quick Links to Aikikai pages